AC-AP describes the district's stance on discrimination. The district is committed to ensuring the right of every student and employee to a safe, positive, and productive learning and working environment, and it is the policy of the Board to comply fully with the requirements of Title VI, Title VII, Title IX, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act and all accompanying regulations as well as applicable state law. To that end, the district prohibits and will not tolerate discrimination, harassment (including sexual harassment), intimidation, bullying, cyberbullying, menacing or hazing. The district will also not tolerate teen dating violence, sexual violence, and sexual conduct with a student by a district employee.
download discrimination complaint reporting form here: English / Spanish
AC-AP consolidates the following administrative policies: AC-AP: Non-Discrimination, JBAA/GBNA-AP: Sexual Harassment, JBA/GBN-AP: Harassment, Intimidation, Bullying, Cyberbullying, JHFF-AP: Reporting Requirements Regarding Sexual Conduct with Students
AC-AR describes the procedure for filing a discrimination complaint and the process of investigation. Informal and formal procedures are explained with timelines and appeal processes. Complaints concerning discrimination, harassment (including sexual harassment), intimidation, bullying, cyberbullying, menacing, hazing, teen dating violence, sexual violence, and sexual conduct with a student by a district employee, may be filed by a student, parent, district employee, or third party.
keywords: discrimination, complaint, process, form
CCG-AP describes the annual evaluation process for district administrators. The areas of primary focus for evaluation, goal oriented process, review and goal setting, licensed administrator evaluation process, classified supervisors evaluation process, and appraisal criteria are reviewed.
keywords: evaluation, administrators, supervisors, process
EB-AP defines district safety programs. Safe buildings, grounds and equipment will be maintained to prevent accidents or injury to students, employees and others from fire, natural disasters, mechanical and electrical malfunction and other hazards.
ECAA-AR reviews sample language approved to post on district property related to: school buildings, tracks, fields and lawns, pets, vehicles, fire lanes or access. All posts are made in an effort to provide a safe and secure environment for students, staff and visitors and to protect the public's investment in district property.
ECE-AR reviews the cleaning standards for district facilities. Standards for classrooms, restrooms, kitchens, cafeterias, locker rooms, offices, staff rooms, shops, gymnasiums, hallways, entries and stairwells are defined.
EDBA-AR states that the equipment used for an activity that is no longer funded or sponsored by the district will be inventoried for three years. After three years the equipment may be sold or donated.
EEAB-AR reviews how the district determines school bus routing and scheduling. Routes and stops will be reviewed by the Transportation Supervisor for safety, efficiency and in compliance with state and federal laws.
EEAC-AR reviews the goals of the student transportation system: safety, efficiency, economic operations. Students will be provided safety training and all vehicles used to transport students will be maintained to provide safe and efficient services.
EEACC-AR reviews student discipline procedures for district-approved student transportation. Code of Conduct, safety instructions, violations, suspension, expulsion and appeal procedures are also reviewed
EEACCA-AR reviews reasons for and the use of video surveillance on district property and school transportation vehicles. Storage, security, viewing requests, records, equipment and installation are also reviewed.
EEACD-AR reviews other types of vehicles than school buses which may be used to transport students and / or staff. Type 10 vehicles, regulations, driving and certification requirements are also reviewed.
keywords: transportation, student, van, vehicle, co-curricular, extracurricular, license, CDL
EFA-AR states the sale of all food and beverages to students of the district on district property shall be limited to the products distributed by the Nutrition Services Department. Vending machine sales are also reviewed.
EFAA-AP reviews how the district can partner with Oregon Department of Education to operate the National School Lunch Program and the Commodity Food Distribution Program. Agreement terms and district responsibilities are also reviewed.
EFAA-AR reviews the requirements the district's nutrition and food services program will be operated under. Meal pricing, reimbursable school meals, application for free and / or reduced meal prices, menu planning, use and control of commodity foods, food safety and sanitation inspections, USDA food and nutritional requirements, meal accounts and record keeping are also reviewed.
EFAB-AR states the district will restrict usage of food products prepared in unsupervised environments. Classroom parties, after-school functions, sports and club banquets will adhere to the guidelines. Regulations for home prepared foods, pre-packaged foods, school kitchen facilities, food safety and sanitation standards are reviewed.
EHA-AP reviews the district's beliefs around the use of technology. Student safety, security, protection, equipment, infrastructure, services, selection of and deployment of equipment is also reviewed.
EHA-AR reviews the appropriate uses of technology offered by the district. Equipment, infrastructure, services, conditions of use, communication devices, privacy, content filtering, restrictions, expectations, staff responsibilities, lost and / or stolen property, parental permission and student information resources are also reviewed.
EHAC-AR describes regulations around electronic storage, publishing information and ways of communicating with electronics. Data security, copyrighted material, and rules around permission to release private information are also reviewed.
EHAD-AR defines web services provided by the district. Web hosting, staff roles, responsibilities, websites, webpages, content, management, copyright, advertising, fund raising, passwords, and hosting services are also reviewed.
The Superintendent shall not cause or allow any practice, activity, decision or organizational condition which is unlawful, unethical, unsafe, imprudent, or in violation of commonly accepted business and professional ethic and practices, collective bargaining agreements, and Board policy.
Financial planning shall not deviate materially from the Board Ends Policies, risk fiscal jeopardy, or fail to be derived from long range planning that adequately considers compensation, programs and operational costs. Financial administration, with respect to the actual, ongoing condition of the District's financial health, the Superintendent shall not cause or allow: a material deviation from the annual budget or budget policy adopted by the Board, any fiscal condition that is inconsistent with achieving the Board's Ends, or any fiscal condition that places the long-term fiscal stability of the District at risk.
In order to protect the Board from sudden loss of Superintendent services, the Superintendent shall not allow a situation where at least one other administrator is not familiar with Board and Superintendent issues and processes.
With respect to interactions with all stakeholders (students, parents/guardians, and the public), the Superintendent shall not cause or allow conditions, procedures, actions or decisions which are unlawful, unethical, unsafe, disrespectful, disruptive, undignified or in violation of Board policy.
With respect to the treatment of staff, the Superintendent shall not cause or allow conditions, procedures, actions or decisions which are unlawful, unethical, unsafe, disrespectful, disruptive, or in violation of Board policy.
With respect to employment compensation and benefits for employees, the Superintendent shall not fail to employ the highest quality staff at the most reasonable costs to the district, nor jeopardize the fiscal integrity or public image of the district.
With respect to evaluation of employees, the Superintendent shall not fail to develop an evaluation system, which is in compliance with Oregon laws, and measures employee performance in terms of achieving the Board’s Results policies .
The Superintendent shall not fail to ensure that the district implements a program of instruction that includes clearly defined academic standards, a comprehensive and cohesive curriculum to help students achieve the standards, and use of assessment to determine student progress toward achieving or exceeding standards and Board Ends policies.
GBA-AR reviews the employment practices the district will follow when a qualified and eligible veteran and/or disabled veteran applies for employment. Recruitment process, selection process, and required certification are reviewed.
GBC-AR reviews expectations and staff ethics. Use of district equipment, technology devices, data, funds, etc. are defined as are the guidelines set forth by the Oregon Government Ethics Commission for public employees.
keywords: employee, staff, benefit, gift, financial gain, personal use
GBEB / JHCC-AP defines communicable, reportable and school-restrictable diseases. Symptoms, exclusion, readmission, reporting, exclusion, disclosure and confidentiality are also reviewed. The district will follow the guidelines, rules and regulations of the Oregon Department of Education and the state and local health authorities.
GBEDA-AR reviews drug and alcohol testing for Transportation employees. Hours of compliance, testing, prohibited activity, refusal, participation, pre-employment, post-accident testing, random testing and reasonable suspicion testing practices are also reviewed.
GBJ-AR states employees, district contractors and / or their employees, building usage permit holders, and district volunteers shall not posses a weapon or firearm on district property or at school-sponsored events. Definition of weapons and firearms are reviewed as are reasons for exemption.
keywords: employee, staff, facility, dangerous, deadly, weapon, safety, law enforcement, law
GBK / JFCG / KGC-AP reviews the district and school board's commitment to a tobacco-free environment on district property and at school-sponsored activities. Employee and student expectations are also reviewed.
keywords: student, employee, facilities, health, cessation, distribution, violation, law
GCA-AR states the district requires all applicants for district positions subject to Teacher Standards and Practices Commission license requirements to hold and Oregon license as a condition of employment.
GCBD-AR states the district will comply with state and federal legislation around leaves and absences for employees. Sick leave accrual, return to work standards after illness or injury, and extended absences are also reviewed.
keywords: personnel, employee, benefit, health, insurance, sick leave, unpaid, absence, return to work, release, medical
GCBDA / GDBDA states the district will comply with all provisions for the Family and Medical Leave Act (FMLA), the Oregon Family Leave Act (OFLA) and any other applicable provisions set by collective bargaining agreements regarding family medical leave.
GCBDD/GDBDD-AP reviews employees who qualify for sick time, the process for how the district will award sick time and the terms and conditions for use of sick time. Category One and Category Two employees are defined and leave use is explained.
GCDA / GDDA-AP states that the district shall require criminal records checks and fingerprinting of all newly hired full-time and part-time employees. The district will comply with state and federal regulations.
keywords: employee, personnel, contractor, volunteer, safety, criminal, record
IGAEB-AP states the district will maintain a drug, alcohol and tobacoo-free educational environment. Drug prevention program, intervention, referrals, violations, funding, staff development and coordination with law enforcement are also reviewed.
IGAI-AP states the district shall teach an age appropriate, comprehensive plan of instruction focusing on human sexuality, HIV / AIDS and sexually transmitted disease prevention as part of health education and other subjects.
IGBA-AP states the district will provide services for students who have been evaluated and identified and is eligible for special education services. The district will comply with state and federal requirements.
keywords: student, education, disability, services, IEP, program
IGBAE-AR reviews the process for placement of a special education student in regular education programs. Participation, eligibility, IEP, services, access and decision making process are also reviewed.
IGDA-AR explains appropriate use of district facilities for student organizations to meet. Student groups are expected to plan ahead accordingly with the building administrator and follow all rules and regulations regarding facility usage. Student meetings will not interrupt the academic day.
IGDJA-AR explains that students who reside within the district will have the ability to access athletic and activity programs. Students may be attending a district, contract, charter, private, or home school.
IGEC-AR reviews the district's philosophy on nutritional education and opportunities. Expectations that the nutritional services department will provide nutritious menu options and food choices are also reviewed.
IKA-AR explains progress reporting and grades. Assessment, weighted grades, credit, transfers, transcripts, incomplete, college credit conversion, PE credit for OSAA athletic participation, drivers education, alternative learning credits are also reviewed.
IK-AP defines the variety of diploma types offered for graduation. Honors Diploma, Academic Diploma, Oregon Standard Diploma, Oregon Modified Diploma, Oregon Extended Diploma, Transition Certificate, and Honorary Diplomas are defined.
IKF-AR explains diploma, graduation requirements and graduation exercises. Honors Diploma, Academic Diploma, Oregon Standard Diploma, Oregon Modified Diploma, Oregon Extended Diploma and Honorary Diploma are all defined. Essential Skills Proficiency, Diploma Credits and Transfer Guidelines are also reviewed.
ING-AR defines the conditions and process by which animals can visit classrooms and / or be on school property. The length of time, teacher and owner responsibilities for animal visitors and limitations of visit are reviewed.
keywords: animals, pets, visitors, injuries, authorization, service animal, disability
JB-AP reviews the board's commitment to every student of the district will be given equal educational opportunities regardless of age, race, religion, color, sex, national origin, disability, sexual orientation, marital or parental status.
keywords: opportunity, education, discrimination, Title IX
JC-AR explains the process and reasons for which students may apply to attend a school outside of their attendance area as defined by the residential address. In-District Programs, Magnet or Choice Option Schools, In-District Transfers, Attendance Area Change Requests and Athletic Participation are reviewed. March 1 deadline for elementary (grades 1-5), middle and high school. May 1 deadline for kindergarten only.
Note: ACR approvals are subject to annual review. In general, approvals are good for the duration of time the student is approved at a specific level (elementary, middle, high school.
keywords: attendance, area, transfer, district program, placement, residence, ACR
JFCG-AP explains the district is tobacco-free. Tobacco products are defined, areas where tobacco is prohibited are reviewed, efforts to educate students about tobacco, and disciplinary measures are explained for those who violate this policy.
JFCJ-AP reviews the district's zero-tolerance policy toward firearms and weapons. Reporting and disciplinary steps are explained and definitions of of firearm, destructive device, dangerous weapon and deadly weapon are included.
keywords: weapon, firearm, school property, posses, conceal, law enforcement
JFCM-AP reviews the district's commitment to promoting healthy relationships and safe learning environments. Student threats of harm to self or others, threatening behavior or acts of violence, including threats to severely damage school property shall not be tolerated on district property or at events under the jurisdiction of the district. Reporting, disciplinary action and notification are reviewed. Mental health, law enforcement, child protective services, health care professionals, etc. maybe a part of proactive safety efforts.
JFG-AR explains reasons for and when district officials might search a student's person and property including property assigned by the district for student use. Vehicle searches, use of drug dogs, use of breathalyzers, student interviews, involvement of law enforcement, investigations of child abuse and protocol are also explained.
JG-AP defines student conduct and discipline for the district. Types of school discipline such as probation, in-school suspension, suspension and expulsion are reviewed. Appeal process and alternative programs are also explained.
JGAB-AR reviews the communication and notification process district staff will use with parents and guardians when physical restraint or seclusion has been used on a student. Debrief meeting and annual review and reporting requirements are also covered.
JHCD-AR reviews in detail the definitions of medications, staff training, administration of medicine practices and requirements, self-medication, handling and storage, disposal of student medications, and documents required from parent or guardians.
keywords: medication, students, employee, training, prescription, non-prescription, dosage, monitoring, records
JHFDA-AP reviews reasons for which and requirements of a request to Oregon Department of Transportation by the Superintendent or designee to suspend a student's driving privilege. Appeal process is also reviewed.
JHFF-AR is designed to help all district employees understand what conduct is appropriate, and what conduct is inappropriate or could appear inappropriate, using examples in different contexts of staff and student interactions.
keywords: boundaries, interactions, relationships, staff, students
JNA-AR describes the reasons why the district may withhold grade reports, diploma and student records. If a student owes a debt of more than 50 dollars to the district, the district may withhold such records. Notification, appeal process and hearing are also reviewed.
JO-AR reviews management of student educational records. Parental and student rights, right to inspect or review, release of personally identifiable information, record keeping requirements, amendment requests, hearing rights, and transferring educational records topics are also reviewed.
JOA-AP defines the directory information that may be released to the public through appropriate procedures. Student name and address, release of information to military recruiters and colleges, public notice and exclusions are reviewed.
JOB-AP explains records keeping process the district releases personally identifiable information. Information will not be released without prior written and dated consent of the parent or student (18 years or older or emancipated). Definitions of information and exceptions to prior consent are explained.
KAB-AR reviews the definitions and procedures that will be used to implement the parental rights requirements of the NCLB Act. Definitions, requests to inspect materials, requests to excuse students from covered activities, student privacy, notification and exceptions are all reviewed.
KCA-AR reviews school volunteers, expectations of volunteers, and the application and process to become a volunteer. Direction to leave and reasons a volunteer might be suspended or terminated are also described.
KGA-R describes the procedure and conditions for district facility use. Charges, terms of agreement, general guidelines, athletic field and parking lot use, auditorium use, gym use, bleacher use and cycling event guidelines are all covered.
KGAB-AR explains roles and responsibilities of employees who are a part of school sponsored activities and privately sponsored activities, including sports camps. Facilities, equipment and use of vehicles are also reviewed.
KJ-AR explains how district staff may be hired with private funds through the Education Foundation. The Education Foundation is the only approved vehicle for fundraising efforts or donations to assist in the payment of additional instructional staff for schools.
keywords: staff, allocation, additional, full-time, part-time, principal
KK-AR reviews protocols and expectations for visitors to district facilities. Visitor guidelines are reviewed and information about registered sex offenders visiting district property is also available.
keywords: visitors, visitor management, schools, community, check in, permission, behavior
LBE-AR describes the procedure and process for charter school applicants. Public Charter Schools and Virtual Public Charter Schools expectations are included and all requirements the applicant must meet and the timeline. Renewal process and termination information is also covered.
Charter Applications for grades 9-12 may only be submitted during odd-numbered years.
Charter Applications for grades K-8 may only be submitted during even-numbered years.