Policies & Regulations in Review
Bend-La Pine Schools appreciates community feedback on proposed changes to a policy or regulation. Comments are accepted for two weeks following the initial review date.
To provide comment on any of the policies or regulations in review, please use the Policies in Review Public Comment form.
View 2021-22 Policy & Regulation Adoption Summary
Currently in Review
| Policy / Regulation |
* Summary of Recommended Changes & Review Date * Public Feedback and District Response will only be linked if feedback was received |
| CCB-AP: Administrative Hiring | Total rewrite to align with current district philosophy and practices when hiring administrative and supervisory staff. Renamed from an AR to AP. Initial Review Date: 2/21/2023 |
| GB-AP: General Personnel Policies | New Administrative Policy. GB-AP defines the district's general personnel policies for posting, hiring and selection for employment. Initial Review Date: 2/14/2023 |
| GBA-BP: Equal Employment Opportunity | House Bill 3041 (2021) revised the statutory definition of sexual orientation and created a new definition for gender identity. Updates include revised statutory definitions. Renamed from an AP to BP. Initial Review Date: 2/14/2023 |
| GBA-AR: Veteran's Preference | Updates reflect the Senate Bill 184 (2021) modifications ORS 408.230 that allows for additional circumstances for which an employer may apply veteran's preference as well as the use of percentage points for screening and interviewing veterans. Initial Review Date: 3/14/2023 |
| GCBD-AP: Leaves & Absences | Policy has been rewritten to reflect appropriate policy title as well as legally required and district practices regarding employee leaves and absences. Note, GCBD-AR was previously titled Staff Responsibilities. This AR will be retitled and reviewed in April 2023. Renamed from AR to AP. Initial Review Date: 3/14/2023 |
| GCBDA/GDBDA-AP: Family Medical Leave | Military Family Leave Act and Oregon Military Family Leave Act (OMFLA) have been added and eligibility requirements have been updated. Initial Review Date: 3/14/2023 |
| GCBDA/GDBDA-AR: Family Leave | New Administrative Regulation. Eligibility, process and procedures for family leave are explained. Initial Review Date: 3/14/2023 |
| GCBDB/GDBDB-AP: Early Return to Work | Updates reflect return to work and ADA processes that are currently in place as the district practice and aligns with Equal Employment Opportunity Commission guidance. Renamed from an AR to AP. Initial Review Date: 3/14/2023 |
| GCBDD/GDBDD-AP: Sick Time | Reviewed policy. No updated needed. Initial Review Date: 3/14/2023 |
| GCBDD-AR: Employee Work Attendance | Recommend deletion of GCBDD-AR. Work attendance, chronic absenteeism and suspected leave abuse is addressed in collective bargaining agreements and employment contracts. Initial Review Date: 3/14/2023 |
| GCC / GDC-AP: Recruitment / Selection of Staff | Updates reflect current district practices and legal requirements. Revisions also include announcement of job vacancies, application for employment, screening applicants, and interviewing candidate procedures that were previously addressed in separate AR's. Renamed from AR to AP. Initial Review Date: 2/14/2023 |
| GCCA-AR: Announcement of Job Vacancies | Recommend deletion of GCCA-AR. Job vacancy announcement is addressed in GCC/GCD-AP. Initial Review Date: 2/14/2023 |
| GCCB-AR: Application for Employment | Recommend deletion of GCCB-AR. Application for employment is addressed in GCC/GCD-AP. Initial Review Date: 2/14/2023 |
| GCCC-AR: Screening Applicants | Recommend deletion of GCCC-AR. Screening applicants is addressed in GCC/GCD-AP. Initial Review Date: 2/14/2023 |
| GCCD-AR: Interviewing Candidates | Recommended deletion of GCCD-AR. Interview procedures are addressed in GCC/GCD-AP. Initial Review Date: 2/14/2023 |
| IGBHAB-AR: Choice Options Schools and Programs |
Updated to align with current Choice Option application practices. IGBHAB-AR was presented in January 2022 and continues to be in review. |
| JEBA-AP: Early Entrance | Standard age requirements have been updated to align with Senate Bill 321, which lowered the compulsory attendance age for Oregon students from age 7 to age 6. Early entrance considerations have also been updated, which were previously included in JEBA-AR. Initial Review Date: 2/14/2023 |
| JEBA-AR: Guidelines for Entrance and Early Entrance Into Kindergarten & First Grade | Recommend deletion of JEBA-AR. All information about guidelines for entrance and early entrance are included in updates to JEBA-AP. Initial Review Date: 2/14/2023 |
| JFCM-AP: Threats of Violence | Updates reflect the current practices and involvement of the School Threat Assessment Team (STAS) as well as alignment with equity focussed efforts. Initial Review Date: 3/14/2023 |
Approved & Adopted
| Policy / Regulation |
* Summary of Adopted Changes & Date of Adoption * Public Feedback and District Response will only be linked if feedback was received |
| AC-AR: Discrimination Complaint Procedure | The following regulations were previously consolidated into AC-AR: JBA/GBN-AR, JFCFA/GBNAA-AR and JFH-AR. AC-AR has been updated to reflect the language noted with AC-BP and includes language from House Bill (HB) 2935, adding an aspect to the definition of discrimination for race that includes physical characteristics historically associated with race such as natural hair and hair texture. Language from HB 3041 is also included which modified Oregon’s definition of sexual orientation and added a definition of gender identity to the protected class. Adopted: 10/11/2022 |
| AC-BP: Nondiscrimination | The following policies were previously consolidated into AC-AP: JBAA/GBNA-AP, JB/GBN-AP and JHFF-AP. AC-BP has been updated to separate out previous policies, and also includes language from House Bill (HB) 2935, adding an aspect to the definition of discrimination for race that includes physical characteristics historically associated with race such as natural hair and hair texture. Language from HB 3041 is also included which modified Oregon’s definition of sexual orientation and added a definition of gender identity to the protected class. Policy has also been renamed from an administrative policy (AP) to a board policy (BP). Adopted: 10/11/2022 |
| Administrative Expectation for Gender Diverse Student & Staff Support | New Administrative Expectation for ACB-BP & AC-AP Procedures and guidance for district staff to support gender diverse students and staff so that they are fully included in Bend-La Pine Schools' learning community and have the necessary supports to actively participate in an educational experience free of discrimination, harassment or bullying. Adopted: 7/19/2022 |
| DJ-AR: Public Contracting Rules & Procedures | Document has been reviewed and amended to reflect ORS updates, current district practice and procedures. Note that Immediate Procurement threshold and procedure for BLS has been, and continues to be more restrictive than what is referenced in ORS statute. Initial Review Date: 1/10/2023 Adopted: 2/14/2023 |
| DJC-AR: Purchasing Authority & Limits | Purchasing authority limits assigned to various staff groups reflect current district practice. Direction for use of purchasing card, purchase orders; processes for purchases made with grant funds; and procurement process have also been updated. Initial Review Date: 1/10/2023 Adopted: 2/14/2023 |
| EBBA-AR: First Aid | First Aid compliance efforts have been updated to align with Oregon Administrative Regulation 581. Adopted: 9/13/2022 |
| EBBAB-AR: Bloodborne Pathogens Manual | Recommend deletion of EBBAB-AR. Training materials and corresponding tracking of required trainings are managed through Vector Training Solutions software. Initial Review Date: 1/10/2023 Deleted: 2/14/2023 EBBAB-AR Public Feedback Received & District Response |
| EBBC-AR: Life-Sustaining Emergency Care | Updated language includes the use of Automated External Defibrillator (AED) and administration of Nalaxone (Narcan) as examples of life-sustaining emergency care. Adopted: 9/13/2022 |
| EBCD-AR: Delays & School Closures | Updated language reflects the district's practices and processes used to determine school delays and closures due to inclement weather or an emergency. Adopted: 12/13/2022 EBCD-AR Public Feedback Received & District Response |
| EEA-AR: Transportation Procedures | Updated language reflects student transportation legal requirements, alignment with current district practice and also incorporates equity. Adopted: 1/10/2023 |
| EEA-BP: Student Transportation Services | Policy has undergone a full rewrite to reflect legal requirements and incorporate equity focused on student transportation services. Adopted: 1/10/2023 |
| GBEA-AR: Workplace Harassment & Reporting Procedure | Senate Bill (SB) 479 requires public employers to adopt policy and practice prohibiting workplace harassment which includes conduct that constitutes discrimination prohibited by ORS 659A.030, including conduct that constitutes sexual assault or conduct that is prohibited by ORS 659A.082 or 659A.112 Adopted: 10/11/2022 |
| GBEA-BP: Workplace Harassment | Senate Bill (SB) 479 requires public employers to adopt policy and practice prohibiting workplace harassment which includes conduct that constitutes discrimination prohibited by ORS 659A.030, including conduct that constitutes sexual assault or conduct that is prohibited by ORS 659A.082 or 659A.112 Legal references have also been updated to reflect an assigned statute number to what is HB 3041, which modified Oregon’s definition of sexual orientation and added a definition of gender identity to the protected class. Policy has also been renamed from an administrative policy (AP) to a board policy (BP). Adopted: 10/11/2022 |
| GBL-AP: Personnel Records | Updates include a complete rewrite and now includes disclosure of information language that was previously in GBLA-AR, which is recommended for deletion. Adopted: 1/10/2023 |
| GBLA-AR: Disclosure of Information | Recommend deletion of GBLA-AR. Disclosure information is now included in GBL-AP: Personnel Records Deleted: 1/10/2023 |
| GBN/JBA-AR (1): Sexual Harassment Complaint Procedure | JBA/GBN-AR was previously consolidated into AC-AR. This AR addresses reporting and investigation procedures for a sexual harassment complaint. Adopted: 1/10/2023 |
| GBN/JBA-AR (2): Federal Law (Title IX) Sexual Harassment Complaint Procedure | JBA/GBN-AR was previously consolidated into AC-AR. This AR addresses reporting and investigation procedures for a Title IX sexual harassment complaint. Adopted: 1/10/2023 |
| GBN/JBA-BP: Sexual Harassment | Updates include revised Federal regulations for Title IX protections, and Oregon Administrative Rules. Adopted: 10/11/2022 |
| GBNA-AR: Hazing, Harassment, Intimidation, Bullying, Menacing, or Cyberbullying Reporting Procedures - STAFF | Updated language includes revised statutory definition of sexual orientation (removed gender identity) and created a new definition for gender identity as defined in HB 3041. Adopted: 10/11/2022 |
| GBNAA/JHFF-AR: Suspected Sexual Conduct Reporting Procedures & Form | Updated language reflects revisions to ORS 339. The passing of the bills affected reporting of child abuse and sexual conduct and revised the definition of ‘sexual conduct’ and ‘licensed administrator’ as it relates to reporting and helps define the persons who can be designated to receive and respond to these reports. Adopted: 10/11/2022 |
| GBNAA/JHFF-BP: Suspected Sexual Conduct with Students and Reporting Requirements | Updated language reflects revisions to ORS 339. The passing of the bills affected reporting of child abuse and sexual conduct and revised the definition of ‘sexual conduct’ and ‘licensed administrator’ as it relates to reporting and helps define the persons who can be designated to receive and respond to these reports. Policy also been renamed from an administrative policy (AP) to a board policy (BP). Adopted: 10/11/2022 |
| GBNAB/JHFE-AR: Reporting of Suspected Abuse of a Child | Updated language reflects revisions to ORS 339. The passing of the bills affected reporting of child abuse and sexual conduct and revised the definition of ‘sexual conduct’ and ‘licensed administrator’ as it relates to reporting and helps define the persons who can be designated to receive and respond to these reports. Adopted: 10/11/2022 |
| GBNAB/JHFE-BP: Suspected Abuse of a Child Reporting Requirements | Updated language reflects revisions to ORS 339. The passing of the bills affected reporting of child abuse and sexual conduct and revised the definition of ‘sexual conduct’ and ‘licensed administrator’ as it relates to reporting and helps define the persons who can be designated to receive and respond to these reports. Policy has also been renamed from and administrative policy (AP) to a board policy (BP). Adopted: 10/11/2022 |
| IGBI-AP: Bilingual Education | Updated language reflects revisions to OAR 581-022-2310 to include language assistance to allow for students to participate in educational activities outside of classroom instruction. District policy and regulation references have also been added. Adopted: 12/13/2022 IGBI-AP Public Feedback Received & District Response |
| IGBI-AR: Bilingual Education | New Administrative Regulation IGBI-AR defines the district’s commitment to supporting bilingual education. Definition and terms; programs, services and systems; and guidelines that will be used to inform classroom, school and system practices are explained. Adopted: 12/13/2022 |
| IGDJ-BP: Interscholastic Athletics & Activities | New Board Policy IDGJ-BP complies with OAR 581-022-2308(2) - a new Division 22 rule requiring school districts to adopt policy with conditions of membership when entering into an agreement with a voluntary organization for interscholastic activities. Adopted: 12/13/2022 |
| IGDK-AR: Non-Sponsored Study, Tours, Trips & Competitions | Updated language aligns with the district's involvement with non-district sponsored travel. Adopted: 12/13/2022 |
| IICA-AR: Field Trips & Special Activities | Staff/chaperone assignment and considerations for gender balance and supervision for overnight trips has been added as well as clarification on who students will be released to when leaving a field trip or special activity. Initial Review Date: 1/10/2023 Adopted: 2/14/2023 IICA-AR Public Feedback Received & District Response |
| IKA-AR: Grades and Credit | Includes information about conditions for alternative credit learning experiences specific to the 2020-21 and 2021-22 school years. Updated language includes a grading floor of 50% on the traditional 100-point grading scale for the 2023-24 school year. Beginning with the 2024-25 school year, Bend-La Pine Schools will move to a 0-4 grading scale in classes and no longer use the 100-point grading scale. Exceptions to the revised grading scales are also noted. Adopted: 1/11/2022 Adopted: 8/9/2022 |
| IKAD-AR: Grade Reduction | Recommend deletion of IKAD-AR. Grade reduction due to poor attendance is no longer in line with district grading and/or attendance practices. Initial Review Date: 1/10/2023 Deleted: 2/14/2023 IKAD-AR Public Feedback Received & District Response |
| JBB-AR: Family Engagement | New Administrative Regulation JBB-AR was developed by the Bend-La Pine Schools’ Equity Coalition as a supplement to JBB-AP: Educational Equity. The beliefs and efforts to help ensure high levels of family engagement are reviewed. Adopted: 7/19/2022 |
| JC-AR: Attendance Areas & In-District Transfers | The Attendance Area Change Request (ACR) process and priority considerations have been updated to align with the request process that will be used for the 2022-23 school year. The guidance for the 2021-22 school year has been removed. |
| JC-BP: School Attendance Boundary Areas | New Board Policy JC-BP outlines the conditions in which the Superintendent may adjust school attendance area boundaries and suggested process and considerations for boundary changes. Adopted: 8/9/2022 |
| JEA-AP: Compulsory Attendance | Updates include removal of the Class C violation, related fees and court costs and fines associated to juvenile delinquency matters (SB 817, 2021). Information has been added about procedures for absences in excess of 10 consecutive days, and virtual attendance requirements. Renamed from an AR to AP. Initial Review Date: 1/10/2023 Adopted: 2/14/2023 |
| JEA-AP: Attendance Notification | Recommend deletion of JEA-AP. JEA-AP is now titled Compulsory Attendance and requirements for attendance notifications and now included in JED-BP: Student Absences & Excuses. Initial Review Date: 1/10/2023 Deleted: 2/14/2023 JEA-AP Public Feedback Received & District Response |
| JED-BP: Student Absences & Excuses | Updates include acceptable reasons for excused absences. Attendance notification procedures have also been reviewed. Renamed from an AP to BP. Initial Review Date: 1/10/2023 Adopted: 2/14/2023 JED-BP Public Feedback Received & District Response |
| JFCF-BP: Hazing, Harassment, Intimidation, Bullying, Menacing, Cyberbullying, Teen Dating Violence or Domestic Violence - STUDENT | HB 2631 added requirements to notify parents / guardians of a student who was the subject of, or of a student who may have conducted the act of harassment, intimidation, bullying, or cyberbullying. Updates also include language to reflect HB 3041, adding a new term defining gender identity as a protected class. Policy has also been renamed from an administrative policy (AP) to a board policy (BP). Adopted: 10/11/2022 |
| JG-BP: Student Conduct & Discipline | Updated language reflects Bend-La Pine Schools’ commitment to restorative practices, school interventions and practices as a part of student discipline. District policy and regulation references have also been added. Policy has also been renamed from an administrative policy (AP) to a board policy (BP). Adopted: 12/13/2022 |
| JHCD-AR: Administration of Medication | Administration of a premeasured dose of Nalaxone (Narcan) to a student or other individual on school premises and emergency medical response notification procedures has been added as a response in the event of suspected opiate overdose. Adopted: 9/13/2022 |
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