Policies & Regulations in Review


Bend-La Pine Schools appreciates community feedback on proposed changes to a policy or regulation. Comments are accepted for two weeks following the initial review date.
To provide comment on any of the policies or regulations in review, please use the Policies in Review Public Comment form.

View 2021-22 Policy & Regulation Adoption Summary

Currently in Review

Policy / Regulation
* Summary of Recommended Changes & Review Date
* Public Feedback and District Response will only be linked if feedback was received
CCB-AP: Administrative Hiring Total rewrite to align with current district philosophy and practices when hiring administrative and supervisory staff.
Renamed from an AR to AP.
Initial Review Date: 2/21/2023
GB-AP: General Personnel Policies New Administrative Policy.
GB-AP defines the district's general personnel policies for posting, hiring and selection for employment.
Initial Review Date: 2/14/2023
GBA-BP: Equal Employment Opportunity House Bill 3041 (2021) revised the statutory definition of sexual orientation and created a new definition for gender identity. Updates include revised statutory definitions.
Renamed from an AP to BP.
Initial Review Date: 2/14/2023
GBA-AR: Veteran's Preference Updates reflect the Senate Bill 184 (2021) modifications ORS 408.230 that allows for additional circumstances for which an employer may apply veteran's preference as well as the use of percentage points for screening and interviewing veterans.
Initial Review Date: 3/14/2023
GCBD-AP: Leaves & Absences Policy has been rewritten to reflect appropriate policy title as well as legally required and district practices regarding employee leaves and absences. Note, GCBD-AR was previously titled Staff Responsibilities. This AR will be retitled and reviewed in April 2023.
Renamed from AR to AP.
Initial Review Date: 3/14/2023
GCBDA/GDBDA-AP: Family Medical Leave Military Family Leave Act and Oregon Military Family Leave Act (OMFLA) have been added and eligibility requirements have been updated.
Initial Review Date: 3/14/2023
GCBDA/GDBDA-AR: Family Leave New Administrative Regulation.
Eligibility, process and procedures for family leave are explained.
Initial Review Date: 3/14/2023
GCBDB/GDBDB-AP: Early Return to Work Updates reflect return to work and ADA processes that are currently in place as the district practice and aligns with Equal Employment Opportunity Commission guidance.
Renamed from an AR to AP.
Initial Review Date: 3/14/2023
GCBDD/GDBDD-AP: Sick Time Reviewed policy. No updated needed.
Initial Review Date: 3/14/2023
GCBDD-AR: Employee Work Attendance Recommend deletion of GCBDD-AR.
Work attendance, chronic absenteeism and suspected leave abuse is addressed in collective bargaining agreements and employment contracts.
Initial Review Date: 3/14/2023
GCC / GDC-AP: Recruitment / Selection of Staff Updates reflect current district practices and legal requirements. Revisions also include announcement of job vacancies, application for employment, screening applicants, and interviewing candidate procedures that were previously addressed in separate AR's.
Renamed from AR to AP.
Initial Review Date: 2/14/2023
GCCA-AR: Announcement of Job Vacancies Recommend deletion of GCCA-AR.
Job vacancy announcement is addressed in GCC/GCD-AP.
Initial Review Date: 2/14/2023
GCCB-AR: Application for Employment Recommend deletion of GCCB-AR.
Application for employment is addressed in GCC/GCD-AP.
Initial Review Date: 2/14/2023
GCCC-AR: Screening Applicants Recommend deletion of GCCC-AR.
Screening applicants is addressed in GCC/GCD-AP.
Initial Review Date: 2/14/2023
GCCD-AR: Interviewing Candidates Recommended deletion of GCCD-AR.
Interview procedures are addressed in GCC/GCD-AP.
Initial Review Date: 2/14/2023
IGBHAB-AR: Choice Options Schools and Programs

Updated to align with current Choice Option application practices.

IGBHAB-AR was presented in January 2022 and continues to be in review.

JEBA-AP: Early Entrance Standard age requirements have been updated to align with Senate Bill 321, which lowered the compulsory attendance age for Oregon students from age 7 to age 6. Early entrance considerations have also been updated, which were previously included in JEBA-AR.
Initial Review Date: 2/14/2023
JEBA-AR: Guidelines for Entrance and Early Entrance Into Kindergarten & First Grade Recommend deletion of JEBA-AR.
All information about guidelines for entrance and early entrance are included in updates to JEBA-AP.
Initial Review Date: 2/14/2023
JFCM-AP: Threats of Violence Updates reflect the current practices and involvement of the School Threat Assessment Team (STAS) as well as alignment with equity focussed efforts.
Initial Review Date: 3/14/2023


Approved & Adopted

Policy / Regulation
* Summary of Adopted Changes & Date of Adoption
* Public Feedback and District Response will only be linked if feedback was received
AC-AR: Discrimination Complaint Procedure

The following regulations were previously consolidated into AC-AR: JBA/GBN-AR, JFCFA/GBNAA-AR and JFH-AR.

AC-AR has been updated to reflect the language noted with AC-BP and includes language from House Bill (HB) 2935, adding an aspect to the definition of discrimination for race that includes physical characteristics historically associated with race such as natural hair and hair texture. Language from HB 3041 is also included which modified Oregon’s definition of sexual orientation and added a definition of gender identity to the protected class.

Adopted: 10/11/2022

AC-BP: Nondiscrimination The following policies were previously consolidated into AC-AP: JBAA/GBNA-AP, JB/GBN-AP and JHFF-AP.

AC-BP has been updated to separate out previous policies, and also includes language from House Bill (HB) 2935, adding an aspect to the definition of discrimination for race that includes physical characteristics historically associated with race such as natural hair and hair texture. Language from HB 3041 is also included which modified Oregon’s definition of sexual orientation and added a definition of gender identity to the protected class.

Policy has also been renamed from an administrative policy (AP) to a board policy (BP).

Adopted: 10/11/2022

Administrative Expectation for Gender Diverse Student & Staff Support New Administrative Expectation for ACB-BP & AC-AP
Procedures and guidance for district staff to support gender diverse students and staff so that they are fully included in Bend-La Pine Schools' learning community and have the necessary supports to actively participate in an educational experience free of discrimination, harassment or bullying.
Adopted: 7/19/2022
DJ-AR: Public Contracting Rules & Procedures Document has been reviewed and amended to reflect ORS updates, current district practice and procedures. Note that Immediate Procurement threshold and procedure for BLS has been, and continues to be more restrictive than what is referenced in ORS statute.
Initial Review Date: 1/10/2023
Adopted: 2/14/2023
DJC-AR: Purchasing Authority & Limits Purchasing authority limits assigned to various staff groups reflect current district practice. Direction for use of purchasing card, purchase orders; processes for purchases made with grant funds; and procurement process have also been updated.
Initial Review Date: 1/10/2023
Adopted: 2/14/2023
EBBA-AR: First Aid First Aid compliance efforts have been updated to align with Oregon Administrative Regulation 581.
Adopted: 9/13/2022
EBBAB-AR: Bloodborne Pathogens Manual Recommend deletion of EBBAB-AR.
Training materials and corresponding tracking of required trainings are managed through Vector Training Solutions software.
Initial Review Date: 1/10/2023
Deleted: 2/14/2023
EBBAB-AR Public Feedback Received & District Response
EBBC-AR: Life-Sustaining Emergency Care Updated language includes the use of Automated External Defibrillator (AED) and administration of Nalaxone (Narcan) as examples of life-sustaining emergency care.
Adopted: 9/13/2022
EBCD-AR: Delays & School Closures Updated language reflects the district's practices and processes used to determine school delays and closures due to inclement weather or an emergency.
Adopted: 12/13/2022
EBCD-AR Public Feedback Received & District Response
EEA-AR: Transportation Procedures Updated language reflects student transportation legal requirements, alignment with current district practice and also incorporates equity.
Adopted: 1/10/2023
EEA-BP: Student Transportation Services Policy has undergone a full rewrite to reflect legal requirements and incorporate equity focused on student transportation services.

Policy has also been renamed from an administrative policy (AP) to a board policy (BP).
Adopted: 1/10/2023
GBEA-AR: Workplace Harassment & Reporting Procedure

Senate Bill (SB) 479 requires public employers to adopt policy and practice prohibiting workplace harassment which includes conduct that constitutes discrimination prohibited by ORS 659A.030, including conduct that constitutes sexual assault or conduct that is prohibited by ORS 659A.082 or 659A.112

Adopted: 10/11/2022

GBEA-BP: Workplace Harassment Senate Bill (SB) 479 requires public employers to adopt policy and practice prohibiting workplace harassment which includes conduct that constitutes discrimination prohibited by ORS 659A.030, including conduct that constitutes sexual assault or conduct that is prohibited by ORS 659A.082 or 659A.112

Legal references have also been updated to reflect an assigned statute number to what is HB 3041, which modified Oregon’s definition of sexual orientation and added a definition of gender identity to the protected class.

Policy has also been renamed from an administrative policy (AP) to a board policy (BP).

Adopted: 10/11/2022

GBL-AP: Personnel Records Updates include a complete rewrite and now includes disclosure of information language that was previously in GBLA-AR, which is recommended for deletion.
Adopted: 1/10/2023
GBLA-AR: Disclosure of Information Recommend deletion of GBLA-AR. Disclosure information is now included in GBL-AP: Personnel Records
Deleted: 1/10/2023
GBN/JBA-AR (1): Sexual Harassment Complaint Procedure JBA/GBN-AR was previously consolidated into AC-AR.

This AR addresses reporting and investigation procedures for a sexual harassment complaint.

Adopted: 1/10/2023
GBN/JBA-AR (1) Public Feedback Received & District Response

GBN/JBA-AR (2): Federal Law (Title IX) Sexual Harassment Complaint Procedure JBA/GBN-AR was previously consolidated into AC-AR.

This AR addresses reporting and investigation procedures for a Title IX sexual harassment complaint.

Adopted: 1/10/2023
GBN/JBA-AR(2) Public Feedback Received & District Response

GBN/JBA-BP: Sexual Harassment Updates include revised Federal regulations for Title IX protections, and Oregon Administrative Rules.

Policy has also been renamed from an administrative policy (AP) to a board policy (BP).
Adopted: 10/11/2022
GBNA-AR: Hazing, Harassment, Intimidation, Bullying, Menacing, or Cyberbullying Reporting Procedures - STAFF

Updated language includes revised statutory definition of sexual orientation (removed gender identity) and created a new definition for gender identity as defined in HB 3041.

Adopted: 10/11/2022

GBNAA/JHFF-AR: Suspected Sexual Conduct Reporting Procedures & Form Updated language reflects revisions to ORS 339. The passing of the bills affected reporting of child abuse and sexual conduct and revised the definition of ‘sexual conduct’ and ‘licensed administrator’ as it relates to reporting and helps define the persons who can be designated to receive and respond to these reports.

Adopted: 10/11/2022

GBNAA/JHFF-BP: Suspected Sexual Conduct with Students and Reporting Requirements Updated language reflects revisions to ORS 339. The passing of the bills affected reporting of child abuse and sexual conduct and revised the definition of ‘sexual conduct’ and ‘licensed administrator’ as it relates to reporting and helps define the persons who can be designated to receive and respond to these reports.

Policy also been renamed from an administrative policy (AP) to a board policy (BP).

Adopted: 10/11/2022

GBNAB/JHFE-AR: Reporting of Suspected Abuse of a Child Updated language reflects revisions to ORS 339. The passing of the bills affected reporting of child abuse and sexual conduct and revised the definition of ‘sexual conduct’ and ‘licensed administrator’ as it relates to reporting and helps define the persons who can be designated to receive and respond to these reports.

Adopted: 10/11/2022

GBNAB/JHFE-BP: Suspected Abuse of a Child Reporting Requirements

Updated language reflects revisions to ORS 339. The passing of the bills affected reporting of child abuse and sexual conduct and revised the definition of ‘sexual conduct’ and ‘licensed administrator’ as it relates to reporting and helps define the persons who can be designated to receive and respond to these reports.

Policy has also been renamed from and administrative policy (AP) to a board policy (BP).

Adopted: 10/11/2022

IGBI-AP: Bilingual Education Updated language reflects revisions to OAR 581-022-2310 to include language assistance to allow for students to participate in educational activities outside of classroom instruction. District policy and regulation references have also been added.
Adopted: 12/13/2022
IGBI-AP Public Feedback Received & District Response
IGBI-AR: Bilingual Education New Administrative Regulation

IGBI-AR defines the district’s commitment to supporting bilingual education. Definition and terms; programs, services and systems; and guidelines that will be used to inform classroom, school and system practices are explained.

Adopted: 12/13/2022
IGBI-AR Public Feedback Received & District Response

IGDJ-BP: Interscholastic Athletics & Activities New Board Policy
IDGJ-BP complies with OAR 581-022-2308(2) - a new Division 22 rule requiring school districts to adopt policy with conditions of membership when entering into an agreement with a voluntary organization for interscholastic activities.
Adopted: 12/13/2022
IGDK-AR: Non-Sponsored Study, Tours, Trips & Competitions Updated language aligns with the district's involvement with non-district sponsored travel.
Adopted: 12/13/2022
IICA-AR: Field Trips & Special Activities Staff/chaperone assignment and considerations for gender balance and supervision for overnight trips has been added as well as clarification on who students will be released to when leaving a field trip or special activity.
Initial Review Date: 1/10/2023
Adopted: 2/14/2023
IICA-AR Public Feedback Received & District Response
IKA-AR: Grades and Credit Includes information about conditions for alternative credit learning experiences specific to the 2020-21 and 2021-22 school years.
Updated language includes a grading floor of 50% on the traditional 100-point grading scale for the 2023-24 school year. Beginning with the 2024-25 school year, Bend-La Pine Schools will move to a 0-4 grading scale in classes and no longer use the 100-point grading scale. Exceptions to the revised grading scales are also noted.
Adopted: 1/11/2022
Adopted: 8/9/2022
IKAD-AR: Grade Reduction Recommend deletion of IKAD-AR.
Grade reduction due to poor attendance is no longer in line with district grading and/or attendance practices.
Initial Review Date: 1/10/2023
Deleted: 2/14/2023
IKAD-AR Public Feedback Received & District Response
JBB-AR: Family Engagement New Administrative Regulation
JBB-AR was developed by the Bend-La Pine Schools’ Equity Coalition as a supplement to JBB-AP: Educational Equity. The beliefs and efforts to help ensure high levels of family engagement are reviewed.
Adopted: 7/19/2022
JC-AR: Attendance Areas & In-District Transfers

The Attendance Area Change Request (ACR) process and priority considerations have been updated to align with the request process that will be used for the 2022-23 school year. The guidance for the 2021-22 school year has been removed.
Adopted: 8/9/2022
JC-AR Public Feedback Received & District Response

JC-BP: School Attendance Boundary Areas New Board Policy
JC-BP outlines the conditions in which the Superintendent may adjust school attendance area boundaries and suggested process and considerations for boundary changes.
Adopted: 8/9/2022
JEA-AP: Compulsory Attendance Updates include removal of the Class C violation, related fees and court costs and fines associated to juvenile delinquency matters (SB 817, 2021). Information has been added about procedures for absences in excess of 10 consecutive days, and virtual attendance requirements.
Renamed from an AR to AP.
Initial Review Date: 1/10/2023
Adopted: 2/14/2023
JEA-AP: Attendance Notification Recommend deletion of JEA-AP.
JEA-AP is now titled Compulsory Attendance and requirements for attendance notifications and now included in JED-BP: Student Absences & Excuses.
Initial Review Date: 1/10/2023
Deleted: 2/14/2023
JEA-AP Public Feedback Received & District Response
JED-BP: Student Absences & Excuses Updates include acceptable reasons for excused absences. Attendance notification procedures have also been reviewed.
Renamed from an AP to BP.
Initial Review Date: 1/10/2023
Adopted: 2/14/2023
JED-BP Public Feedback Received & District Response
JFCF-BP: Hazing, Harassment, Intimidation, Bullying, Menacing, Cyberbullying, Teen Dating Violence or Domestic Violence - STUDENT HB 2631 added requirements to notify parents / guardians of a student who was the subject of, or of a student who may have conducted the act of harassment, intimidation, bullying, or cyberbullying. Updates also include language to reflect HB 3041, adding a new term defining gender identity as a protected class.

Policy has also been renamed from an administrative policy (AP) to a board policy (BP).

Adopted: 10/11/2022

JG-BP: Student Conduct & Discipline

Updated language reflects Bend-La Pine Schools’ commitment to restorative practices, school interventions and practices as a part of student discipline. District policy and regulation references have also been added.

Policy has also been renamed from an administrative policy (AP) to a board policy (BP).

Adopted: 12/13/2022
JG-BP Public Feedback Received & District Response

JHCD-AR: Administration of Medication Administration of a premeasured dose of Nalaxone (Narcan) to a student or other individual on school premises and emergency medical response notification procedures has been added as a response in the event of suspected opiate overdose.
Adopted: 9/13/2022